services
This option is the perfect choice if you want to take charge of all the planning, design, and vendor management, but have access to a planning portal and your planner's expertise and support throughout. Your professional, certified wedding planner will be there on the wedding day to manage all the details and ensure everything runs smoothly. They will be in regular contact with you throughout the planning process, and three months prior to the wedding, they will become your main point of contact. They will attend your final walkthrough and other important vendor meetings, tie up any loose ends, and create a realistic and detailed timeline to be shared with all vendors and suppliers. In a word, this package is absolutely essential and will provide you with invaluable peace of mind and a memorable wedding experience.
This option is the perfect choice for couples who have fully planned their event and are looking for a professional coordinator they can trust to execute the plans and details flawlessly. Your professional, certified wedding planner will be there on the wedding day to manage all the details and ensure everything runs smoothly. Starting 12 weeks out from the wedding, they will become your main point of contact with vendors. They will attend your final walkthrough and other important vendor meetings, tie up any loose ends, and create a realistic and detailed timeline to be shared with all vendors and suppliers. At a minimum, we recommend couples book this service to ensure the wedding day goes off without a hitch.
This option is our most popular and the perfect in-between package for couples who are organized, enjoy researching, and have plenty of free time to take the lead on planning tasks and booking their venue and vendors. This package includes a basic amount of design guidance and personalized vendor recommendations to help jump start your vision and point you in the right direction. If you're looking for the perfect middle ground option, look no further!
This option is the perfect choice if you and your partner have busy schedules or prefer to have a professional take the lead and manage every aspect of planning your dream event. From finding the right venue to sourcing and managing your vendor team, managing your budget, creating a custom design vision, and acting as the single point of contact from start to finish, your dedicated wedding planner will ensure that every detail is perfectly tailored to your unique preferences, style, and love story. This package will save you hundreds of hours of research, communication, and stress, and result in a seamless planning experience with the guidance of your experienced and trusted, certified wedding planner at the helm.
1 hour virtual meetings with a master certified wedding planner, perfect for couples on a budget or those with a venue that has an on-site coordinator. Meet with your wedding consultant for regular check-ins throughout planning to ensure you're not missing anything or making costly mistakes. Purchase a single session or save money by bundling!
A 90-minute one-on-one meeting all about wedding budgeting! You'll meet with our founder Bristol to learn all about wedding expenses and pricing in the Chicago area, breakdown your budget together, and learn what your budget will get you. You'll receive personalized advice and tips for planning your ideal wedding and walk away with a bonus spreadsheet for tracking your budget. After this call, you will know your numbers and have the confidence to begin planning your wedding with the excitement you've always envisioned.
This option is perfect if you're either getting married at a place of worship that doesn't require any involvement from an outside coordinator OR if you've already had a private ceremony and now you want to host a reception to celebrate with your friends and family. Your coordinator will provide all of the professional guidance and management necessary for a successful event with your specific goals at the forefront.
most popular packages
Smaller packages & consulting services
The Essential Package
The Petite Package
The Elevated Package
Wedding Planning Consulting
Know Your Numbers - Wedding Budget Consulting
Reception-Only Coordination
The Premium Package
aka coordination with extra support
aka coordination starting 12 weeks out
aka partial planning
aka full service planning and design
ALL packages include complimentary hotel room block booking & complimentary honeymoon planning
Not sure which package or service is right for you? Don't worry! Read our blog post Understanding Wedding Planning Packages HERE and don't hesitate to schedule a consultation with our team today!
As Sustainable Soirées, we understand that investing in a wedding planner can feel overwhelming, but the value we provide is truly exceptional. Our experienced team, equipped with extensive education and specialized expertise, is committed to turning your vision into a flawless reality. Our rave reviews speak for themselves! We go above and beyond to ensure every detail is meticulously handled, allowing you to savor the joy of your day without stress. Our packages, starting at $2,500, are competitively priced in line with other Chicago planners who have similar experience, ensuring your receive top-notch service without compromise. By choosing us, you're not just hiring a coordinator; you're investing in peace of mind and a celebration that leaves you and your loved ones in awe with how seamless the event felt. Schedule a consultation today, and let us partner with you to create the unforgettable wedding experience you deserve.
We believe that planning your dream wedding should be filled with joy—not the stress of coordinating hotel room blocks for your guests! That’s where we come in. With countless hotel options and group policies to navigate, working with us ensures your wedding room block is not only seamless, but also packed with extra value. Here’s why couples trust us for their wedding hotel needs:
Personalized Hotel Options – Based on your wedding vision, style, and guest needs, we research and present hotel room block options that fit you—saving you hours of legwork.
Exclusive Discounts & Perks – We leverage our partnerships to secure discounted rates, free upgrades, and special perks to enhance your celebration.
Peace of Mind – From initial sourcing to final guest lists, we manage communication with the hotel and keep everything on track—so you can focus on your big day. We advocate for you every step of the way, ensuring your guests are well taken care of and your plans run smoothly.
Let us take the guesswork out of group travel and ensure your wedding guests have the perfect place to stay. We can’t wait to help you begin this exciting chapter. Ready to get started? Reach out today and let’s talk about your vision!
more on the complimentary hotel bookings...
There are countless online planning tools out there, but why settle for generic options when you can utilize tools designed and managed by a professional wedding planner? Every couple has unique needs, and our system of planning tools allows us to tailor your experience and planning resources to suit your specific needs and schedule. This approach not only helps you stay organized but also fosters clear communication for optimal coordination.
Our checklists have been crafted based on years of experience and are completely customizable to you and your unique needs. You can assign each item to a designated planning partner and comment with updates or questions to keep communication connected.
A calendar customized to fit your event timeline with the ability to sync to the calendar you use on your devices. Payment Reminders are automatically added with each vendor, and appointments and travel plans are easily added to keep track of your event schedule on all fronts. Checklist tasks can also be added to your calendar for specific dates and reminders will be sent to all involved with planning your event.
Our Design Studio provides an easy way to share inspiration, sketches, floor plans and favorite images with your planning team. Palettes can be created for the overall event as well as wedding party attire, stationery and more.
Our online Guest List tool allows you to keep track of each guest including children and plus ones, RSVPs, meal choices, dietary restrictions, gifts, thank you notes, out of town guests, and practically anything else you want to track to ensure you are providing the absolute best experience for your guests. This tool fully integrates with our Seating tool and Wedding Website platform so that all guest info is seamlessly tracked in one convenient location rather than a combination of online tools and spreadsheets.
Seating your guests just got easier. Our Seating tool allows you to quickly group guests who have RSVP’d at each table, with a simple drag and drop motion, ensuring no guests are left unconsidered. Using the groups feature, you can highlight relationships and relatives to make it easier for your vendor team to provide the highest level of care and attention to your loved ones.
Keeping track of your booked and pending vendors is more seamless than ever with our Vendor tool. Easily upload contracts, proposals, payment receipts, etc. Add contact information and track payments that will automatically sync with your budget and calendar for easy reminders.
Our fully-integrated budgeting tool gives you a snapshot of how much you've spent and how much room you have left for booking services and suppliers. Easily set up your goals at the beginning of the planning process and track the adjustments as you design, book, and purchase your event services and accessories.
Our Notes section provides you with easy access to many of our templates, trackers, and resource guides to set you up for success in planning and ensure we are able to act as your best advocate on the wedding day – from exclusive discount codes to a wedding day packing list, we have you covered!
Our Planning tools
Customized Checklists
Synced Calendar
Design Studio
Guest List Management
Seating Management
Vendor Management
Budget Management
Resources & Details
We want lots of flowers at our wedding, but we see that you are sustainable. Can you still work with us?
We can work with any couple whether sustainability is a priority or not. At a minimum, our company donates to a tree planting organization with every event we book, but we have creative ways to produce weddings with sustainability in mind without sacrificing an ounce of your vision. A sustainable wedding doesn't have a specific look or require you to ditch your Pinterest dreams! Sustainability is all about the behind-the-scenes practices of your vendors. If you want 1 million flowers, then lets make sure those flowers are being sourced locally, not being designed with foam, and are getting composted or donated after the event. When vendors operate responsibly, you can have the wedding of your dreams guilt-free! We'd love to connect you to our network of eco-conscious vendors that can execute everything from over the top luxury weddings to simple celebrations.
What kind of experience do you have and can you describe your team?
Our growing team is known for being highly organized, calm, and kind, ensuring that every couple feels supported throughout their wedding planning journey. We collaborate closely and utilize a tried-and-true process to guide couples through the essential stages of planning, regardless of where they are in the process upon booking. We prioritize getting to know our clients to personalize their experience. Bristol is certified in event design and specializes in working with couples looking to book our Premium and Elevated packages. Meanwhile, Grace and our future associates expertly manage our Essential and Petite packages, ensuring that every detail is attended to with care.
We focus exclusively on weddings and wedding-adjacent events, such as showers and other celebrations during the wedding weekend. Our team has successfully planned hundreds of weddings from diverse cultures, religions, styles, and sizes. We embrace all gender identities, races, religions, and backgrounds, recognizing the unique stories each couple brings to their special day. Many of our clients are passionate about sustainability, and we take pride in designing weddings that are sophisticated, elegant, and timelessly chic. Our events are known for their attention to detail, thoughtful orchestration, and seamless execution, creating memorable experiences that reflect the couple's vision.
Do you have preferred vendors?
As seasoned wedding planners, we are dedicated to providing our clients with stress-free experiences by collaborating with reputable and highly skilled vendors. Our Approved Vendor Policy is designed to ensure that you engage professionals who are well-regarded and specialize in weddings. We understand that hiring individuals without the necessary expertise can jeopardize your special day, as the performance of one vendor can significantly impact the overall experience.
It is important to clarify that our preferred vendor policy does not stem from a desire to limit options; rather, it reflects our commitment to our clients' best interests. We created this list not only to ensure a seamless wedding experience that aligns with our high standards but also to help narrow down options and simplify the planning process for our clients. While we have a list of trusted professionals, we also welcome the opportunity to review options presented by our clients. This allows us to ensure that all vendors meet our quality expectations, providing you with confidence in every aspect of your wedding planning.
We believe that the success of your wedding day relies on every detail, and engaging experienced vendors is essential. When you choose from our trusted vendor list or present your own options, you can have confidence in their capabilities and dedication, allowing your vision to come to life effortlessly. Our priority is to support you in every aspect, ensuring that you can fully enjoy your special day.
what kind of budgets do you work with?
We typically work with clients who can budget $500 per guest or more. While we wish we could work with every couple to help them plan a beautiful and sustainable wedding, anything less than $500 per guest wouldn't set you up for success based on the prices and minimums required by the venues and vendors in our area. We do offer consulting services for couples that don't need a coordinator or don't have the budget for it, that way you are still receiving expert planning guidance without the full package price. Be sure to reach out for further details.
do you have lower pricing for microweddings?
While we understand the appeal of a smaller wedding, our pricing structure remains consistent regardless of guest count. The amount of work involved in planning or coordinating a wedding does not necessarily decrease with fewer guests. In fact, microweddings often require more effort from our team, as they may involve more DIY details and less vendors resulting in more labor intensive logistics for us.
With larger weddings, the presence of multiple vendors can streamline the process, sometimes resulting in less overall workload for us. Therefore, our pricing reflects the comprehensive service and dedication we provide, whether you're planning an intimate gathering of 50 guests or a grand celebration for 500. We are committed to delivering the same high level of service and attention to detail for every wedding, regardless of size.
Where you get savings when planning a microwedding is with less food, drinks, and decor, rather than coordination.
Hiring Bristol as our wedding coordinator was truly one of the best decisions we made during our entire planning process. From the very beginning, she was kind, organized, and brought the most calming energy - exactly what every couple needs during such a busy time. Leading up to the big day, Bristol was incredibly helpful and proactive. As someone who is very Type A, I was immediately drawn to the detailed planning documents and tools she provided. They made every step of the process feel manageable and seamless, which allowed me to actually enjoy the planning rather than feel overwhelmed by it. So many people told us before the wedding, “Something will go wrong, just go with it.” But thanks to Bristol, I can honestly say I can’t think of a single thing that went wrong. Everything went flawlessly, and the day was absolutely perfect in every way. We know that wouldn’t have been possible without her behind the scenes making it all happen. If you're looking for someone who brings professionalism, warmth, and serious organization to your wedding planning journey, Bristol is the one. We are endlessly grateful for her and couldn’t recommend her more highly!
I wasn’t sure if I wanted to hire a wedding coordinator. I went back and forth for a while and a friend of mine pointed out that on my wedding day, I’d want to be able to focus on being in the moment and enjoying the experience, not on coordinating with vendors, solving last-minute problems, or dealing with emergencies. Hiring Bristol made my day a BREEZE! Bristol was great from the beginning - she’s got a calm, cool, and collected demeanor, which put me at ease right away. She’s incredibly organized and communicative and was willing to help me with questions I had before she officially came on board for wedding-day coordinating, which starts 3 months before the event date. Her expertise in this industry is invaluable. There were lots of places in the planning process where we had questions or got stuck and Bristol always had great suggestions for how we should proceed. She made sure she understood our vision and coordinated with all of our vendors to make sure the day was flawless. I would hire her again in a heartbeat!
Grace really made my wedding planning and the day of smooth and stress free. It was admittedly a last minute choice to find a coordinator, but it was one of the best choices I made. She was always quick to respond to emails and answer questions, helped me communicate with vendors and completely took over coordinating vendor arrivals, teardown, meals, etc. Grace caught the small details - I am vegan and Grace made sure to work with catering to ensure there was something for me during the getting ready portion of the day. I couldn't have had such a smooth wedding without her and Sustainable Soirées
Words can’t describe how grateful I am for finding Sustainable Soirres for the day of coordination on our special day. As someone a bit overwhelmed by planning big events. Bristol was a lifesaver. She laid out all the steps and walked me through the process with some much knowledge and enthusiasm. Asking questions I never would have thought of myself. She really makes sure you think through every detail to make the day uniquely your own. On the day itself, she was cool as a cucumber and kept us to our timeline masterfully and offered such a peaceful energy. I will recommending her and her wonderful team to all friends that are tying in the knot and are in need of such a thoughtful and kind wedding planner.
Grace came on board about 12 weeks before our wedding to handle day-of coordination and she quickly came up to speed with all the progress we had made up until that point. From the very start she was warm, positive, and incredibly easy to work with, the kind of person who instantly puts you at ease. She is resourceful and full of creative ideas, helping us shape the exact experience we wanted for our guests while making sure every detail was covered. Grace is also exceptionally punctual, organized, and detail oriented, which meant we could completely hand over the logistics and trust that everything would run smoothly. On the wedding day she kept everything flowing seamlessly behind the scenes, allowing us to be fully present, enjoy the moment, and soak in every memory without stress. We are so grateful for all her hard work and would recommend her without hesitation to any couple looking for someone who will truly care about making their day perfect.
One of the first questions Bristol asked us was what we didn't like about the wedding planning process and the day of activities/schedule. That question revealed so much about Bristol's professionalism, thoughtfulness, genuine curiosity, attentiveness and detailed approach to event planning. We knew we wanted to hire her as our day-of coordinator. Beyond that, when we explained our needs and vision to Bristol, she was up for the challenge. It required communication and coordination across multiple locations and multi-faceted logistics, which were all executed beautifully. Secondly, the team knew several of our sustainability-minded vendors, which was a huge plus for us, as it made coordination and communication easier. Even without those connections, the detailed documents provided helped us stay organized while giving the team the info they needed to ensure everything ran smoothly. We appreciated Bristol's professionalism, creativity, flexibility and support throughout our wedding planning process. Her company's values aligned with ours, which we wanted to display through the various elements of our wedding. She brought it all to fruition and understood exactly where we were coming from. Bristol helped us solidify the vision and execution of our "playful elegance" theme, gave her honest and expert opinion when solicited, ran on schedule, and picked up, set up, and packed up all of the decor items we had. The team even sent us some of the photos they took of our venue and wedding day details, which was a sweet and memorable touch. We felt completely free to enjoy our wedding reception and are so glad we selected Sustainable Soirees. We would absolutely hire Bristol for future events and couldn't recommend Sustainable Soirees enough -- especially for those who care about the sustainability of their event.
Morgan & Connor
Bristol was an absolute dream to work with! We were looking for a wedding coordinator who could offer us a hybrid package for the reception only, and she provided! We presented a lot of ideas and schedule details we had already generated, and she executed our plans perfectly! Prior to the wedding, she supplied us with several very helpful documents to complete regarding details we (as two highly organized people) hadn't even considered! She takes charge of situations gracefully in a low-key way that did not detract from the event, but rather added to the smooth flow of the day. Her communication is expedient and crystal clear. We could not possibly recommend Bristol enough to any couple who is looking for anything from heavy guidance on the planning and coordinating process, to light input and expert execution. Thank you, Bristol!!
After Spencer and I got engaged, we quickly realized that we needed someone to help us stay organized and on top of all of our deadlines. We hired Bristol as our partial planner and day-of coordinator, and it was easily the best decision we made throughout the planning process!! Our monthly planning calls with Bristol were crucial to helping us stay on top of all of the details, and she provided a ton of extremely helpful planning spreadsheets that made everything very straightforward. We always knew what we had left to do and what was next on the agenda. She also took a lot of time to understand our vision for the wedding day, and virtually all of the vendors we ended up hiring came at her recommendation. It was also really important to us that our wedding create as little waste as possible, and all of the vendors she sent our way helped us towards that goal. One of the things we appreciated the most was her assistance in finalizing details with our vendors. A lot of questions came up in those final calls that we hadn’t thought about or were not prepared to answer, and Bristol helped us make the right decisions every time. Bristol was incredibly warm and supportive throughout the entire process. Her genuine care for us and our wedding made us feel like we were in very capable and trusted hands. We’ve received so many compliments from our wedding party and families about how effortlessly she managed the wedding day and the events leading up to it, as well as her thorough communication to everyone involved in the ceremony. The week leading up to the wedding was entirely stress-free for us because Bristol made sure that all of our boxes were checked well in advance of the wedding. Hiring Bristol and her team is the best decision you could make for your wedding day, and we will be recommending her to all of our friends getting married in the future!!
Bristol and her team were phenomenal. We chose Sustainable Soirees over a handful of other vendors we had met with, as we liked her detailed, organized approach, and the professionalism she displayed on our first meeting. We viewed Bristol as an ally in anything we needed leading up to our big day. She always felt present yet she did SO much work in the background, which led to a very organized day with our schedule and all of our vendors. We had the smoothest day because of the Sustainable Soirees team! Thankful for Bristol and Amanda's support leading into our wedding and on the day of.
Bristol and the whole Sustainable Soirees team were incredible!!! Truly the best decision we made was hiring Bristol. We were able to plan our wedding as much as we wanted, but still having a "safety net" of having a professional make sure there wasn't anything we were missing. Leading up to the wedding, we appreciated the monthly check-in calls and emails, Bristol made sure we were on track for getting everything done in time. She promptly responded to all emails, texts, and answered all of our questions! The week leading up to the wedding, everyone said I was such a chill bride, but truly it's because Bristol and her team handled all of the details the month-of. Having her be the contact point person for all of our vendors made wedding planning a MUCH more enjoyable experience. On the day of our wedding, we got to be FULLY present! All of our guests remarked how smooth, efficient, and flawless the day was, and I know it was no accident, but rather a testament to Bristol's hard work and incredible abilities. I loved not having to micromanage the details of making sure everything was set up correctly, or that the DJ got the right cues, or when dinner was served, etc. Also Bristol's extensive planning suite complete with checklists, guest lists, budget trackers, and more was so helpful in the planning process! I cannot say enough good things about Bristol and her team - our day was absolutely flawless thanks to them!
We absolutely loved working with Sustainable Soirees! Bristol is so friendly, knowledgeable, and organized. Our wedding went without a hitch and it would not have been possible without Bristol's help. We almost skipped having a wedding coordinator but we are SO glad we didn't; we think it's an absolute necessity to make sure your special day goes smoothly. If anything at our wedding went wrong, we didn't know about because Bristol took care of everything. We could not recommend working with her enough!
Bristol was a joy to work with. We hired her when we were only 5 months out from our wedding and she jumped into action as our day-of-coordinator. As we started handing things off to her and the date got closer, we realized this was the best investment we made for our wedding day. Bristol was able to reassure us, coordinate with our families, and stay calm when things were hectic. She is very well organized and communicative, the documents she provides will help make your wedding day run smoothly. My husband and I have been in weddings with other coordinators and none of them have compared to how well prepared Bristol was for our wedding. Her and her team ran our almost 200 person wedding smoothly and when we arrived to our venue after the ceremony, we were so pleased at how everything had been handled and set up. Could not recommend her enough!!!
Anna & Mark
We are so grateful that we booked Bristol & Sustainable Soirees for our wedding coordinator! She and her team did an excellent job helping us coordinate our wedding day -- both before and on the day of -- to minimize stress and make it so that we (and our family members) could enjoy our day without worrying about little details. She is extremely knowledgable and experienced about working with vendors in the area, which was so helpful with booking. She was also available and responsive far before our contracted start date (since we had booked day-of coordination) for any questions that arose. Her checklist that she sent 3 months out was immensely helpful in wrapping up details and making sure we didn't forget everything. She also did an excellent job behind the scenes communicating with vendors on our behalf. We truly could not have asked for a better coordinator, and we strongly recommend Bristol & her team to anyone looking for a wedding planner/coordinator!
Emily & Killian
HIGHLY recommend Sustainable Soirées and Bristol for any event planning! Bristol is so organized and experienced with weddings. She truly made the whole process seamless for us and thought of every little details so we wouldn't have to. Everyone told me I was the most relaxed bride they've ever seen and that was all because of Bristol. During the planning process, I could text/email Bristol with my questions and she would always respond so quickly. She helped us with our ceremony rehearsal and most importantly made sure everything ran smoothly the day of. Her team always let me know that they were there if I ever needed support. I had the whole team bustling my dress at one point! Most importantly, Bristol is such a sweet and kind person, which is what you need for your wedding. 10/10 would recommend her to anyone I know!
Emily & Andrew
We couldn’t be more thrilled with how Bristol helped us plan and execute the wedding of our dreams turning our vague inspiration into a cohesive and gorgeous vision. Bristol was quick to respond to any questions or concerns we had and also helped resolve any vendor issues that arose, all while remaining professional and pleasant. Planning a wedding is stressful and Bristol was a calming presence every step of the way. Working with Bristol gave us so much confidence that we were making the right decisions and we couldn’t be happier with how things turned out. She helped connect us to other sustainably-minded vendors. We would highly recommend Bristol and the team at Sustainable Soirees!
