Investments for our Event Management service start at $2,500
Imagine the feeling of waking up on your wedding day knowing that every single detail you've dreamed of for months will be fully managed by a team of professionals, as you spend your morning relaxing with your friends and family.
Hiring a wedding coordinator relieves you from the pressure associated with supervising more than a dozen staff members, creating timelines, setting up floor plans, and answering phone calls on the wedding day.
You and your loved ones will arrive at your perfectly staged and decorated venue without having had to lift a finger, and this is truly the greatest gift you can give yourself as a bride or groom.
are prepared to manage a team of creatives for several months
have the emotional capacity to handle the pressure of juggling multiple tasks, requests, and opinions from vendors, family, and friends
enjoy making lists, filling out spreadsheets, and organizing documents
have ample time outside of work to complete wedding tasks, answer emails, and make phone calls (at least 10 hours per week)
are self-starters and do well with task-management
feel confident interviewing vendors and reading contracts
already have the venue and some vendors booked
Best for couples who...
managers will oversee vendors and staff during breakdown at the end of the night
managers will assist family with packing up keepsake items, gifts/cards, and leftover food, cake, and alcohol
managers will troubleshoot any unforeseen issues that pop up
lead manager will direct the ceremony and manage the flow of the reception
setup and breakdown of small decor items, such as a guest book, card box, table numbers, menus, escort cards, favors, cake serving items, toasting flutes, and tossing items
communication with transportation providers
management of vendors and venue staff at ceremony and reception sites
two event managers on-site providing up to 8 hours of service
event manager conducts a one hour ceremony rehearsal
1-2 Days Before the Wedding
a wedding weekend itinerary is sent to family and friends
timeline and layouts are finalized and sent over to vendors
1 Week Before the Wedding
we begin contacting all of your vendors to confirm event details, services to be provided, and logistical needs
4-5 Weeks Before the Wedding
a second consultation with event manager to review event details, fine tune the layout and timeline, discuss a rain plan, and attend a venue walkthrough
6-8 Weeks Before the Wedding
one 30-minute call each month
email communication with your event manager
custom vendor recommendations based on your budget, style, and personality
• personalized planning checklist
• guest tracker & seating assignments
• budget tracker
• detail tracker
• vendor comparison
• questions to ask when hiring vendors
access to private online planning site with pre-formulated planning documents
an initial consultation with a lead event manager to discuss your vision, budget, the planning process, important dates, expectations, and a wedding day timeline
Upon Signing the Contract
We were so happy we hired Sustainable Soirées for our wedding. Bristol handled all the craziness of a COVID wedding with such ease that we felt at ease. She recommended the BEST vendors that completely made our day. We could not have done it without her!
Hiring Sustainable Soirées was hands down the best decision we made! I had so many ideas for my wedding and no clue on what to do with them or how to organize everything so when Bristol and her assistants swooped in and took over, they really saved the day and made our experience so much more enjoyable. And our wedding turned out fabulous! We couldn’t be happier and highly recommend their services to any couple.
Bristol and her team were amazing! She helped turn our dream wedding into reality. Not a detail was missed. She had everything under control every step of the way and made the entire day happen flawlessly. We are so grateful to have had the opportunity to partner with her and her team for one of the most memorable days of our lives.